Last updated: 

June 29, 2021

5 Surprising Productivity Tools to Achieve Maximum Team Alignment in 2021

Monica Fidele

Monica Fidele

Your productivity tools might be hindering your success.

It’s true. According to recent reports, 54 percent of employees utilize at least five different productivity tools and applications. As a result, nearly 50 percent of workers today feel that they’re wasting valuable time switching between applications.

It’s no secret that productivity tools can save you time. However, the secret lies in determining which tools you absolutely need.

Today’s best-in-class productivity tools rely heavily on automation to help improve internal and external productivity and efficiency. As many new remote teams are discovering, there are a handful of next-generation tools on the market, which are intentionally built to support the growing needs of distributed businesses. Of course, finding the right tool for your unique use case depends on your basic requirements and needs. 

In this article, we’ll review the five best tools that will help you reach your productivity and efficiency goals this year and beyond.

Productivity Tools to Achieve Maximum Team Alignment

Today, as more teams continue to adopt a remote-first approach to work, investment in workplace automation and communication software has increased tenfold. And for good reason – the right workplace automation solution will help your organization decrease project turnaround time, increase focus, and achieve maximum team alignment. 

Moreover, recent studies indicate that nearly half of all work-related activities can and should be automated. So, what’s the best way to get started?

Let’s explore the top five productivity tools that you might be missing out on in 2021. As an added bonus, we’ll show you how to start using these productivity tools right away.

  • Grain
  • Calendly
  • Todoist
  • Zapier
  • Miro

1. Grain

Founded in 2018, Grain’s mission is to make recording data accessible and useful. 

The tool turns video recordings into actionable and consumable spoken content, which can be used to improve the shared understanding and knowledge of your team. Additionally, the best parts of every conversation are saved automatically and organized within a secure and searchable library. By capturing the most important parts of the recorded conversation, teams can easily share mission-critical information, including post-meeting action items, client conversations, employee training exercises, and more.

The software extends across several use cases, including research, digital events, consulting, education, and many others. Grain has quickly become a popular audio/video transcription tool among industry-leading enterprises, including; Slack, Zapier, ServiceTitan, Asana, and InVision.

“My favorite thing about Grain is that it solved the problem of the old game of telephone,” says Scott Michaels, Chief Strategist at APPLY. “I now share client feedback directly with my team – it’s that easy.”

To get started for free, simply create an account.

2. Calendly

Scheduling meetings with people outside of your company should be easy. But it’s not. 

Calendly eliminates the back-and-forth with its free online appointment scheduling software. When you want to schedule a meeting, simply share your personal link. Invitees can only select from the time slots that you’ve created. That way, you’re always in control of who you meet with and when. Additionally, Calendly integrates with popular business applications, including Zoom, Salesforce, and Microsoft Teams.

Try all features free for a limited time. To get started, create a free account.

3. Todoist

Todoist replaces traditional to-do lists with an automated and intelligent software solution purpose-built to drive increased productivity across your remote workforce. Todoist’s Google Chrome and Gmail extension makes it simple and easy to create actionable to-do lists, complete tasks, and move onto the next project.

Simply download the desktop, mobile or tablet application, log recurring or one-off tasks, organize those tasks into project categories, and start checking off your to-do’s.

Start for free by creating an account.

4. Zapier

Zapier is the ultimate workplace automation solution. This all-in-one automation software promises to “shave three hours off your workweek” through task automation workflows and trigger events. 

In seconds, connect all of your business apps and processes to automate repetitive tasks. For example, when someone registers for an event, teams can activate automated email follow-ups with event details, registration information, and more. Each time your automation sequence fires, information is automatically and securely sent across all of your applications and devices.

Zapier offers a free automation solution that supports up to 100 tasks per month. To kickstart your business automation workflows, create a free account.

5. Miro

Miro offers powerful visual collaboration software. The shared, open design space allows users to create, share, and make edits in real-time. From customer journey mapping and wireframing to sprint roadmaps and user flows, Miro’s shared whiteboard helps teams to create valuable visual learning experiences.

Additionally, with access to dozens of powerful integrations, teams can quickly and easily combine many popular business applications. Access a robust library of ready-to-use templates and create a whiteboard design for your unique use case.

Achieve Increased Productivity and Team Alignment With Grain

We cannot understate the importance of investing in next-generation productivity tools like the applications listed above. So, which tools are right for you and your team?

Of course, we might be a bit biased when we say that our audio/video transcription tool can help you improve workplace productivity overnight. Grain is a powerful recording transcription and highlighting tool utilized by thousands of users.

“I have heard from team members in the last few months that we’ve been using Grain that they’ve never seen something like this at another company,” said Kristen Gallagher, CEO at Edify. “They’ve never seen a company try to be inclusive for their needs.”

Integrated first with Zoom, Grain makes it easy to record, transcribe, create highlights in real time, and share the best parts of video calls in seconds. Today, teams like Slack, Zapier, ServiceTitan, and InVision use Grain to communicate valuable spoken knowledge. Is Grain right for your unique use case?

Join our community and create a free account today.

Connect Zapier + Grain

Try out our ready-made and tested Zapier templates using Grain. Click the “Use this Zap” to get started.

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Record, transcribe, clip, and share video from Zoom in real-time.